Checklists and templates for holiday-rental owners
Lists to check before buying, before applying for the licence or before an inspection, and templates to fill in: inventory, house rules, damage report, key handover… As PDF to print and as Word to edit. Free, no sign-up.
Checklists
Tick as you go. Each point says whether it is compulsory (with its article) or a recommendation.
Checklist before buying a flat to rent to tourists
What to check before signing the deposit contract (arras) on a flat for tourist use, licensed or not: Tourism Register, nota simple, owners' association, town hall, square metres and bookings.
Download →PDFWordChecklist of owners' association papers for a tourist flat
Which documents to gather from your owners' association (by-laws, minutes, the building's nota simple, certificate of the agreement) and how to read them to know whether you can rent to tourists.
Download →PDFWordChecklist for registering your flat in the Andalusian Tourism Register
What you need to have ready before filing the responsible declaration with the Junta (town hall, owners' association, documents and flat) and what to do right afterwards.
Download →PDFWordChecklist of equipment for a tourist home in Andalusia
What the Annex to Decree 28/2016 requires, letter by letter and with its reference, separated from what the law does not ask for but guests expect. To go through the flat in half an hour.
Download →PDFWordChecklist of day-to-day obligations for a tourist home
Calendar of obligations for a tourist home already operating in Andalusia: what to do for each booking, each month, each year and when something changes, with the rule behind each one.
Download →PDFWordChecklist for a tourism inspection or a formal request from the Junta
A list to keep your tourist home in order for an inspection or a formal request from the Junta: papers in the flat, listings, guest registration, equipment and what to do on the day.
Download →PDFWordChecklist for changing the holder of a tourist home that is already registered
The steps to change who operates a tourist home already registered in Andalusia (sale, inheritance, new manager): the notification to the Junta, the bookings and the listings.
Download →PDFWordChecklist if you have inherited a flat: what to put in order before deciding
What needs to be in order when you inherit a flat before deciding whether to rent it to tourists, let it long term or sell it: inheritance, heirs, licence and the tax office.
Download →PDFWordChecklist for pausing, deregistering or selling a tourist home
What to do in Andalusia to close for a few months, deregister or sell a tourist home: operating periods, notification to the Junta, listings, bookings, guests and the tax office.
Download →PDFWordTemplates to fill in
Guidance templates to adapt to your case. They are not legal documents.
Letter to the president of the owners' association asking for a vote on tourist use
Model letter asking for authorisation of tourist use of your home to be included on the agenda of the next owners' meeting, with the details to fill in and what to do afterwards.
Download →PDFWordInventory template for a tourist home, room by room
An inventory to sign when starting with a manager, when changing manager or to check the flat between guests: item, quantity, condition and remarks for each room.
Download →PDFWordHouse rules template for a tourist home in Andalusia
House rules for guests with blanks to fill in: check-in and check-out times, maximum number of people, quiet hours, parties, smoking, pets, communal areas and emergencies.
Download →PDFWordTemplate for reporting damage caused by a guest
A report to document damage in a tourist home and claim for it: booking details, what happened, damaged items with their cost and the deadlines for Airbnb, Booking, the deposit and insurance.
Download →PDFWordTemplate for comparing offers from tourist home managers
A table to put up to three management offers side by side under the same headings (commission and its base, services, listings, exit) and work out how much you keep with each.
Download →PDFWordHandover record for the keys, remotes and codes of a tourist home
A document to put in writing which keys, remotes, codes and access details pass between owner and manager when starting or changing manager, with meter readings and the flat's condition.
Download →PDFWordLetter to the outgoing manager: everything you need to ask for in writing
Model letter to give notice of the end of the management contract and ask the departing manager for future bookings, the final settlement, the listings, the keys and the paperwork.
Download →PDFWord